Student Expense Refund

Student Expense Refund Form

As a student, you can use this form to apply for a refund from DIS. Usually, you will use when it you find yourself in a situation where you had to pay for something yourself that should be covered by DIS as part of the comprehensive study abroad fees.

If you have not used this refund form before, please click on the sections below and read them before you fill out the form.

The exchange rate used to convert to USD, will be the rate the day of the reimbursement.

IMPORTANT: The deadline for submitting an expense refund form is the Last Day of Housing of the semester or summer session. Any expense refund forms submitted after this date will be denied - with limited exceptions.

What do I need to have ready to fill out this form? - Click arrow to open.
Information you will need to provide in this form
- Your 5 digit student ID number. You can find your student ID number on your DIS student ID card.
- A receipt for every expense in JPEG or PDF format. Please note that DIS will only refund you, if you provide a receipt for your expense. You can add up to 10 expenses and 10 receipts in one form. (Not relevant for Student Media Team)
- Decide if you want to be refunded via PayPal or via check. PayPal refunds are processed around the 15th of every month during a semester. Refunds via check are processed shortly after the semester ends.
- A PayPal account (the account must be set up for the country where your bank account is located) OR an address where to send a check.

Is my expense eligible for this form? - Click arrow to open.
Expenses are eligible for refund in an instance where a DIS faculty or staff has given you explicit approval beforehand.

Examples of eligible refunds
- Special funds awarded by the DIS Care Team
- A one-time purchase in connection with a field study
- Approved funds from the housing team at DIS
Examples of non-eligible refunds
- Fines received while using public transportation, or to cover transportation to and from the airport for personal travel.
- Insurance refunds are handled separately, please see more information on the How to Make an Insurance Claim page.
- Full term tuition and fees are not refunded through this form. Refer to the following pages for full term financial information:
- Specialized refunds may be processed in a different manner. DIS will communicate specialized refund eligibility and process requirements directly to students through email and/or additional changes.

Do you have all the information ready to fill out this form, and understand what expenses are eligible for refunds? NOTE THIS FORM IS NOT FOR MEDICAL EXPENSES - such expenses are refunded through an insurance claim.*

Yes! I am ready to fill out the form.

Personal Information
Student Name*

First Name(s)Last Name(s)
Student E-mail*
DIS Student ID Number*
Find your student ID number on your DIS ID card
In what location are you currently studying?*

Copenhagen, DenmarkStockholm, Sweden
In what semester are you currently studying?*

SpringSummerFall

Expense Details

What expense type should I pick? - Click arrow to open.
Expense Types

Expense types refer to the area that your expenses cover. Please note that you cannot combine multiple expense types in one form. See the option here:

Student Media Team: Compensation related to working for the DIS Marketing and Communications department.
Academics: Expenses (e.g. for a field study) related to a course.
Housing: Expenses related to your housing.
Covid-19: Any Covid-19-related expense.
Student Life/Care Team/Ad hoc: Any other expenses not included in the above (Not including insurance claims).

Select an expense type (what does your expenses cover?)

Student Media TeamAcademics (incl. field studies)HousingStudent Life/Care Team
Account no. (hidden question)
Which course was the expense related to?*
What is the name of your Faculty?*
What local currency are your expenses (receipts) in? Please note that you cannot combine multiple currencies in one form.*

DKK (Danish Kroner)SEK (Swedish Kroner)EUR (European Euro)GBP (British Pound)Other currency
Please select your other currency here.

Add your expenses here. Each row should correspond to a receipt, and you must fill in ALL cells in the rows you use. Use ONLY numbers in "Amount spent" and separate with period. Check that the total is correct.*

	Purchase date (month-day-year)	Description of your expense (What was the money used for?)	Amount spent (00.00)
1
2
3
4
6
7
8
9
10

Review Your Expense Details

Please review the expense details in the two fields below. If incorrect, please update the form.
- Correct numeric format for the field "amount": 10.50
- Incorrect formats for the field "amount": 10,50 or 10.50 DKK
Review total amount
Is the total of your listed expenses correct?
Review selected currency
Did you pick the correct currency?
Receipt Upload

Now you need to upload the receipts that correspond to your expenses. You must provide a receipt for each expense/row you have filled out above. Please note that files must be in PDF or JPEG format!
Upload your receipts here:*

Cancelof

Refund Method
How would you like to be refunded?*

Via PayPal (processed around the 15th of every month during the semester)Via check (processed shortly after the end of the semester) NOTE: A check administration fee of USD 20 will be deducted from the amount.Via Venmo (processed around the 15th of every month during the semester)

Refund via Check

DIS will review your request for a refund within a few days and inform you by email if the refund has been approved, denied, or if more information is needed. If approved, DIS will process and send the refund via check shortly after the semester ends. For DIS Summer students, all checks will be sent out after the end of Session 3 (end of July).

NOTE: A check administration fee of USD 20 will be deducted the amount.

Please provide here the address to where DIS should send the check.
Refund Via Venmo

DIS will review your request for a refund within a few days and inform by email if the refund has been approved, denied, or if more information is needed. If approved, DIS will process and transfer the Venmo refund. This happens around the 15th of every month during a semester. Please provide here the Venmo account information needed to transfer your refund. Venmo Account Information.
Venmo Account Information
(Enter you Venmo Account Information (Exclude @)
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Refund via PayPal

DIS will review your request for a refund within a few days and inform by email if the refund has been approved, denied, or if more information is needed. If approved, DIS will process and transfer the PayPal refund. This happens around the 15th of every month during a semester.

Please provide here the PayPal account information needed to transfer your refund.
PayPal account information (usually an email address, not your PayPal.me link)
Paypal Account Information (Email Address, not your PayPal.me link)*
example@example.com

Almost done!
Before you submit your request for an expense refund, please check the box to acknowledge that the provided information is truthful and approved.*

I certify that the information I have provided in this form is valid and true, and that I have received permission by DIS staff or faculty to submit this expense refund.
Please verify that you are human*
Should be Empty:

Personal Information

Expense Details

Refund Method

Refund Via Venmo

Almost done!