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  • Student Expense Refund Form

    As a student, you can use this form to apply for a refund from DIS. Usually, you will use when it you find yourself in a situation where you had to pay for something yourself that should be covered by DIS as part of the comprehensive study abroad fees. 

    If you have not used this refund form before, please click on the sections below and read them before you fill out the form. 

    The exchange rate used to convert to USD, will be the rate the day of the reimbursement.

    IMPORTANT: The deadline for submitting an expense refund form is the Last Day of Housing of the semester or summer session. Any expense refund forms submitted after this date will be denied - with limited exceptions.

    • What do I need to have ready to fill out this form? - Click arrow to open. 

    • Information you will need to provide in this form

      • Your 5 digit student ID number. You can find your student ID number on your DIS student ID card.
      • A receipt for every expense in JPEG or PDF format. Please note that DIS will only refund you, if you provide a receipt for your expense. You can add up to 10 expenses and 10 receipts in one form. (Not relevant for Student Media Team) 
      • Decide if you want to be refunded via PayPal or via check. PayPal refunds are processed around the 15th of every month during a semester. Refunds via check are processed shortly after the semester ends. 
      • A PayPal account (the account must be set up for the country where your bank account is located) OR an address where to send a check.
    • Is my expense eligible for this form? - Click arrow to open. 

    • Expenses are eligible for refund in an instance where a DIS faculty or staff has given you explicit approval beforehand. 

      Examples of eligible refunds

      • Special funds awarded by the DIS Care Team
      • A one-time purchase in connection with a field study
      • Approved funds from the housing team at DIS 

      Examples of non-eligible refunds

      • Fines received while using public transportation, or to cover transportation to and from the airport for personal travel.
      • Insurance refunds are handled separately, please see more information on the How to Make an Insurance Claim page.
      • Full term tuition and fees are not refunded through this form. Refer to the following pages for full term financial information:
        • Tuition and Fees
        • Cancellation and Change Fees
        • Billing Information
      • Specialized refunds may be processed in a different manner. DIS will communicate specialized refund eligibility and process requirements directly to students through email and/or additional changes.
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  • Personal Information

  • Expense Details

    • What expense type should I pick? - Click arrow to open. 

    • Expense Types

      Expense types refer to the area that your expenses cover. Please note that you cannot combine multiple expense types in one form. See the option here:

      Student Media Team: Compensation related to working for the DIS Marketing and Communications department.

      Academics: Expenses related to field studies or materials needed for specific courses, approved by your faculty.

      Housing: Expenses related to housing events and/or other housing-related costs, such as facilities issues at your housing, approved by the housing team

      Homestay: Expenses related to group activities with other homestays.

      Student Life: Expenses for running student-driven clubs.

      Care Team: Expenses for injury-related support or transportation to a medical facility (not including insurance claims), approved by the care team.

      Arrival Day: Expenses for unplanned late arrivals (e.g., taxi to housing site).

       

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    • Review Your Expense Details

      Please review the expense details in the two fields below. If incorrect, please update the form.

      • Correct numeric format for the field "amount": 10.50 
      • Incorrect formats for the field "amount": 10,50 or 10.50 DKK 

    • Receipt Upload

      Now you need to upload the receipts that correspond to your expenses. You must provide a receipt for each expense/row you have filled out above. Please note that files must be in PDF or JPEG format!

    • Browse Files
      Drag and drop files here
      Choose a file
      Cancelof

  • Refund Method

  • Refund via Check

    DIS will review your request for a refund within a few days and inform you by email if the refund has been approved, denied, or if more information is needed. If approved, DIS will process and send the refund via check shortly after the semester ends. For DIS Summer students, all checks will be sent out after the end of Session 3 (end of July).

    NOTE: A check administration fee of USD 20 will be deducted the amount.

    Please provide here the address to where DIS should send the check.

  • Refund Via Venmo

    DIS will review your request for a refund within a few days and inform by email if the refund has been approved, denied, or if more information is needed. If approved, DIS will process and transfer the Venmo refund. This happens around the 15th of every month during a semester. Please provide here the Venmo account information needed to transfer your refund. Venmo Account Information.

  • Refund via PayPal

    DIS will review your request for a refund within a few days and inform by email if the refund has been approved, denied, or if more information is needed. If approved, DIS will process and transfer the PayPal refund. This happens around the 15th of every month during a semester.

    Please provide here the PayPal account information needed to transfer your refund. 

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